Build a small team of specialist bots
One assistant that does everything gets muddled. A handful of focused Bots, each with a clear job and clear limits, is easier to trust and easier to fix.
When to create another Bot
Start with the smallest useful roster: one Bot owns an end-to-end outcome, and you add another only when a stable specialist role appears. A separate Bot makes sense when the work has its own goal, tools, working style, approval boundary or schedule.
A sample household roster
| Bot | Job | Must ask before |
|---|---|---|
| Shopping Researcher | Compare products, prices, delivery dates and return policies | Buying anything |
| Inbox Organizer | Sort, label, summarize and draft replies | Sending or deleting |
| Calendar Keeper | Find free time and prepare event drafts | Sending invites |
| Home Network Helper | Weekly check-ins, update reminders, a device list | Changing any setting |
| Expense Tracker | Collect receipts into a spreadsheet | Sharing files |
Roster tips
- Name by job, not personality. “Expense Tracker” tells you, and the other Bots, what it does.
- Write the boundary into each description. Copy the “must ask before” column.
- Duplicate instead of starting from scratch. A duplicated Bot keeps its profile, settings, skills and routines but not its conversation history or memory. That’s handy for one expense tracker per trip.
- Hiding isn’t pausing. A hidden Bot’s routines keep running, so pause them separately.
- Prune. If a Bot hasn’t done useful work in a month, fold its job into another one.
Let them coordinate
Bots can work in parallel, message each other, share a group chat and hand off tasks. Because they share the same cloud computer, they can also pass files directly.
- Coordinator plus specialists. One Bot owns the result and asks the others for pieces.
- Group chat for visible handoffs. Put the Bots, and you, in one conversation when you want to see who did what.
- One summary. Ask the coordinator for a single summary instead of reading every chat.
Plan a weekend trip for four adults within $1,200. Ask the Shopping Researcher for three lodging options with total prices, and the Calendar Keeper for weekends when everyone is free. Put everything in one sheet, recommend one option, and wait for my approval before booking anything.
A message from another Bot is not your approval. Keep external actions like sending and buying with one coordinator, behind your explicit OK.
Sharing a Bot as a template
Bots can be shared as templates, and a public template shows the Bot’s description, skills and routines. Before sharing, remove anything personal, such as addresses, account details or keys. Before using someone else’s template, read its description and skills before you give it access to your accounts.